This is a serious tool for Photoshoot Coordinators, Production Managers, Art Directors, Photo shoot Managers & Photo shoot Planners. Not only does it provide a centralized platform for coordinating all aspects of a photoshoot, but it specifically caters to the needs of those responsible for managing, organizing, and coordinating the shoot.

This includes scheduling and budgeting, two critical components of any successful photoshoot. By streamlining these processes, users can save time and increase their efficiency, allowing them to focus on other important tasks.

In addition, this tool provides a comprehensive solution for photoshoot management, reducing the risk of errors and ensuring a seamless process from start to finish. In today’s fast-paced and competitive world, every advantage counts, and using this tool will give you an edge in executing successful photoshoots.

You could lose your work if your browser quits or refreshes. Nobody wants to work for hours planning out a photo shoot only to lose their work. Sign up for a free account to save your work as you go and edit estimates later. 

This tool allows you to have an unlimited shot list. You can categorize each photo based on how long it will take. It will calculate the total number of shots, the total time required for the shoot in hours as well as in days. You can add a notes for each shot as well as overall shoot notes.

1. Enter Client info and Project details including location, dates. Make sure to click Save Estimate.
2. Plan out your shots – click “Add Shot” for each shot you’ll need. Then go back and add shot details – descriptions and time estimate. Click Save Estimate to save your work as you go.
3. The photo shoot estimator app automatically calculates the total number of shots and how much time is required for the shoot in both hours and days.
4. Enter costs for the Photographer and assistant and update the days each are needed.
5. Continue down the page entering Prep time & costs, Styling costs, models, location costs, post production, client meetings.
6. As anyone who has had to price out a shoot knows, you may need to edit the scope of an estimate based on the final cost to meet a budget. The form calculates the total shoot cost in real-time so you can make on-the-fly adjustments to the plan to accommodate specific budgets.
7. When you have successfully completed filling out and saving the estimate, send your estimate to clients via email, or generate a PDF. Please make sure to send a test to yourself first for proofing.

A photography price guide template can be a useful tool for brands that regularly commission photography for their marketing and promotional materials. Here are some of the ways that a photography price guide template can benefit brands:

1. Clarifying project scope: A photography price guide template helps to clarify the scope and expectations of a photoshoot by providing a clear and standardized framework for pricing different photography services. The template gives a detailed list of the services that are included so that there are fewer misunderstandings, surprises, and unexpected costs. This will ensure that the photoshoot is completed on time and within budget.
2. Enhancing communication: A photography plan enhances communication and collaboration between the different parties involved in the photoshoot, such as the brand, photographer, production team, and models. By providing a clear and standardized framework for planning and organizing the photoshoot, it can help to ensure that everyone is working towards the same goals and objectives, which can help to minimize misunderstandings and reshoots.
3. Streamlining the quotation process: Photo shoot planning & estimating software facilitates the process of obtaining quotes from photographers. By providing a standard pricing guide template, brands can encourage photographers to provide competitive quotes, and eliminate the need for time-consuming negotiations. This helps brands avoid overpaying for services, as they will have a clear understanding of the costs associated before starting a project.
4. Improving scheduling and time management: A photography price guide template can also improve scheduling and time management for the photoshoot. By providing a clear and standardized framework for pricing different photography services, it can help to ensure that the project is completed within the agreed timeframe, which can help to minimize delays and improve the overall efficiency of the photoshoot.
5. Facilitating budgeting and cost management: This photography pricing calculator provides quick and relatively accurate cost estimates based on the day rates you enter, improving the budgeting and cost management processes for the brand. This makes the process of procurement more predictable, ensuring that even complex or detailed photography projects are completed within budget.

We built this as an internal tool but we hope it will assist others out there who are responsible for managing, organizing and coordinating all aspects of a photoshoot, especially scheduling & budgeting.

It is possible to work on an estimate or plan on a mobile device, but it’s easier on a desktop..